Safe Event Protocols

Safe Event Protocols

Creating a safe, positive, and engaging experience at Ceridian World Tour New York is our top priority. We are excited to host you in person at our New York City event.


Ceridian’s priority is the health and safety of our clients, attendees and employees. In partnership with The Conrad Hotel, Ceridian will adhere to all federal, state, and local authority guidance, as well as any venue or location-specific regulations (masking, social distancing, etc.). We will continue to monitor the evolving situation with COVID-19 and adjust onsite protocols accordingly. Check back here often for updates.


Venue & Accommodations

In compliance with local government rules, the “Key to NYC Executive Order” was issued by Mayor de Blasio on August 16, 2021, which mandates that certain establishments verify that their staff and patrons are vaccinated against COVID-19. As a result, anyone age 12 and older is required to show proof that they have received at least one dose of a COVID-19 vaccine authorized for use or emergency use by the FDA or WHO while participating in certain indoor activities.


In compliance with the ordinance, all guests and event attendees age 12 and up must show valid proof of vaccination while at The Conrad New York Downtown when participating in any of the below outlined indoor experiences:


ATRIO Wine Bar & Restaurant

  • Sitting at the bar
  • Dining in the restaurant space
  • Does not apply to pick-up or to-go orders

Fitness Center

  • Use of fitness center equipment
  • Any entrance into the fitness center facility

Banquet Space Functions or Events

  • Attendance at any event that serves more than water

For your information, valid proof of vaccination currently includes:


Note that the City ordinance does not accept proof of a negative COVID-19 test result.


Should any attendees not be able to provide valid proof of vaccination, those attendees will not be permitted to participate in the indoor activity. Please understand that we cannot make exceptions.


Should the City’s requirements change prior to the event, we will update you accordingly. Please feel free to visit the official NYC Health website for more information regarding the New York City vaccine requirements. Additional information may be found here: Key-to-NYC-FAQ.pdf.


Here are the current safety protocols you can expect onsite at Ceridian World Tour New York:

  • Self assessment: If you’re not feeling well or have been in close contact with a positive COVID-19 case, or have tested positive with COVID-19 (within 14 days prior to the conference starting), please do not attend, and we encourage you to get tested for the virus. We’re happy to see you at our next event. You can find a list of COVID-19 symptoms here. You can refer to the CDC’s COVID-19 self-checker reference guide found here.
  • Masks are required indoors for all attendees, regardless of vaccination status, except while actively eating or drinking.
  • Physical distancing requirements will be in compliance with the venue/facility guidelines, but we encourage you to keep a safe distance from one another where possible and will have floor markers to assist.
  • We encourage frequent and thorough hand hygiene. Hand sanitizer will be available throughout the conference space and please cover your cough or sneeze.
  • Enhanced cleaning protocols are in place as well as increased routine cleaning with a focus on high-touch surfaces and common areas.
  • Extensive employee protocols and training are in place including screening.
  • Multiple seating arrangement options will be available within the general session room for you to choose based on your comfort level.
  • Happy alternatives to shaking hands: A nod, wave, or elbow bump.


Requirements for Travel into the United States


To allow the United States to drop its travel ban on dozens of countries, the U.S. government announced on Friday, October 15, that a new travel system will go into effect on Monday, November 8. The below provide details on the current and upcoming requirements.


Currently, international air passengers from approved countries are to be tested within the three days prior to their flight to the U.S. and show either the negative test result or proof of recovery from COVID-19 before boarding.


Starting November 8, international air travelers will be required to show proof of full vaccination and a pre-departure negative coronavirus test taken within three days of travel in order to board a plane flying into the U.S. The travel system also adds more stringent testing requirements for unvaccinated U.S. travelers.

Vaccines approved by the U.S. Food and Drug Administration and World Health Organization that will be accepted for air travel include: Moderna, Johnson & Johnson, Pfizer-BioNTech, Oxford-AstraZeneca/Covishield, Sinopharm, and Sinovac.


The CDC confirmed that it would accept a mix-and-match approach to vaccinations. Travelers who have any combination of FDA- or WHO-approved vaccines will be considered fully vaccinated. U.S. officials have not given any indication that proof of recovery from COVID-19 can be used in lieu of proof of vaccination.


Also starting November 8, fully vaccinated foreign nationals can cross the land borders for nonessential reasons such as tourism or visiting friends and family. Entry rules along the border will change again in early January, with all travelers – including those traveling for essential purposes – required to show proof of full vaccination. Foreign travelers will be able to show vaccination status in either a paper or digital format, and U.S. Customers and Border Protection will spot-check travelers’ vaccination documents. Foreign nationals will also need appropriate travel documentation to enter the country.


Guidance for traveling from the CDC can be found here.

You can find more information about TSA’s Response to COVID-19 here.

Guidance for traveling from the WHO can be found here.


Questions

If you have any questions or concerns, please don’t hesitate to reach out to Ceridianworldtour@ceridian.com.


All guidelines have been pulled directly from the Centers for Disease Control and Prevention website found here: https://www.cdc.gov/coronavirus/2019-nCoV/index.html

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